By Mark Whitehorn
Obtainable Access 2003 assumes that you just commence with very little wisdom of entry or databases and takes you to the purpose the place you could create and use a multi-table database. beginning with the elemental components of a databaase - tables, types, queries and stories, the authors make it easier to create uncomplicated examples of every utilizing the entry wizards the place acceptable, and the way to hand-build them so you might in achieving greater than you could utilizing simply the wizards. when you are ok with making a easy database which shops its information in one desk, the authors stream directly to a number of tables - why you would like them, and the way they are often used to create quite powerful multi-table databases. obtainable Access 2003 is written in a hugely readable variety, with plenty of examples, tricks and methods for development tables, extracting information and producing studies.
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Add a name to the first column by double clicking in the gray cell that currently says Field1. This designation will be highlighted and you can type in your own entry. Do this for a few fields and then enter some data in the white cells below. ❛ You can, in fact, type in the data and add the headings later, but this might lead to confusion if, without headings to guide you, height data was entered accidentally into the column for width data and vice versa. Suddenly your tall elegant urns are all short and ❜ squat which will earn you a poor reputation...
When you click the Close button on your new table, Access will ask if you want to save changes so answer Yes and type in a name. Access reports that no primary key field has been chosen for the table so click the Yes button to let Access add a suitable field. 32 3 Tables – for storing your data This is how the Datasheet view of the Urns table should look with a few more records added. The first field, labeled ID, is the one Access added to act as the primary key field. Adding records When you start typing data into a table, a pencil icon appears in the gray square to the far left of the row.
A field equates to each piece of information you store in your database: last names, first names, phone numbers and so on. Each of these distinct types of information is stored in a separate field. There’ll be more on fields and records in Chapter 3. 19 2 The Database wizard – or not You can navigate through the data shown here in several ways. Firstly you can move the cursor around the data in the table either with the mouse or with the cursor keys. (You can also use the navigation tools at the bottom of the window but we’ll illustrate these in just a moment).